Lilac Lane Rentals
Terms and Conditions
The Parties both agree to the following terms:
GENERAL RENTAL TERMS AND CONDITIONS
1. Client shall keep and maintain rented items during the term as defined below in this Agreement at Client’s own cost and
expense. Client shall keep the rented items in a good state of repair and return all rented items in the condition in which
they were received.
2. Client agrees to accept the rented items on an “as is” basis with the understanding that the items may have imperfections as
they are all unique items. All similar items may not look or appear exactly the same or exactly as portrayed on BBD’s
website, social media pages, and/or in any BBD client photos.
3. Upon demand by BBD, Client must inform BBD of the exact location of the rented items while Client is in possession. Client
shall allow BBD to enter Client’s premises where the rented items are stored or used at all reasonable times to locate and
inspect the state and conditions of the rented items. If Client is in default on any of the terms and conditions of this
Agreement, BBD, and its agents, at Client’s risk, cost, and expense may at any time enter Client’s premises where the rented
items are stored or used to recover the rented items.
4. If applicable, Client shall be responsible for all shipping and handling costs to ship rented items to Client and to ship the
same back to BBD.
5. The rented items shall either be picked up by Client or delivered to Client and returned to BBD at Client’s risk, cost, and
expense.
6. No allowance will be made for any rented items that are claimed not to have been used. Acceptance of returned rented
items by BBD does not constitute a waiver of any of the rights BBD has under this Agreement.
SCOPE
The list of Rented Items provides descriptions of the items Client will receive on or before the Start Date. Additional items not
listed in this Agreement are not included but can be added for additional fees upon request. All requests must be made in
writing, via email shall suffice.
PAYMENT TERMS
1. Full payment must be made at the time of entering into this Agreement. The payment serves as a reservation of Rented
Items for the Term (defined below).
2. Failure to make full payment at the time of entering into this Agreement may result in a delay in availability of Rented Items
listed above.
3. A credit card must be on file prior to any pick up, delivery, or shipping of the Rented Items. Client agrees to complete the
credit card authorization form attached to this Agreement as Exhibit A. By completing and executing the credit card
authorization form, Client authorizes BBD to use the credit card on file to cover any costs associated with the Rented Items.
All charges shall be approved by Client, in writing (via email shall suffice), prior to any charge being made on the authorized
credit card by BBD.
4. Client is responsible for any fees incurred as a result of Client’s preferred payment method. The fees may be invoiced to
Client separately from this Agreement.
5. Client is responsible for any damage fees assessed by vendors upon the return of the Rented Items. Client agrees and
authorizes BBD to use the credit card on file to cover these costs. BBD shall notify Client of any such costs in writing, via
email shall suffice.
TERM
1. The term of the rental shall begin on [DATE] (“Start Date”) and end on [DATE] (“End Date”). The time period between the
Start Date and End Date shall be referred to as the “Term” in this Agreement.
2. Client shall pick up the Rented Items on the Start Date or on a date agreed upon by the Parties in writing, via email shall
suffice. The exact time and place for pickup shall be agreed upon by the Parties in writing, via email shall suffice.[OR] BBD
shall deliver the Rented Items on the Start Date, or a date agreed upon by the Parties in writing, via email shall suffice. The
exact time and place for delivery shall be agreed upon by the Parties in writing, via email shall suffice.
C. D.
E.
In the case that BBD is shipping the items, BBD shall ship the Rented Items on or before the Start Date.
Client shall return ALL Rented Items on or before the End Date by [TIME] to [LOCATION/ADDRESS]. [OR] BBD shall pickup ALL
Rented Items on the End Date or another date agreed upon by the Parties in writing, via email shall suffice, by [TIME]
to [LOCATION/ADDRESS].
If shipping Rented Items, Client must provide BBD with a tracking number for all Rented Items shipped.
CONTRACT and FINANCIAL RESPONSIBILITY
Client may not transfer this Agreement in whole or part to another party.
This Agreement must be signed by the financially responsible party. Invoices will be sent only to Client. Although someone else
may elect to make a payment on your behalf, you are ultimately responsible for seeing that all invoices are paid in full and on
time.
In the same effect, although you may select someone else to pick up the Rented Items listed in this Agreement on your behalf,
you are still fully responsible for the Rented Items once they leave BBD’s possession.
CONDITION OF RENTED ITEMS
1. BBD shall make a good-faith effort to provide the Rented Items in the best possible condition. Client agrees to rent the
Rented Items in “as is” condition.
2. Client is responsible for inspection of the Rented Items upon pickup and/or arrival of such and is responsible for notifying
BBD, in writing, via email is acceptable, with the inclusion of photographical evidence of issues or damage to the Rented
Items. Client is responsible for any damage to any Rented Items beyond the original condition they were released from
BBD’s possession.
ACCEPTABLE USE
Client shall only use the Rented Items in a reasonable manner, the manner that they are intended to be used.
ASSUMPTION OF THE RISK; DAMAGE TO AND/OR LOSS OF RENTED ITEMS
1. Client is considered to have taken control of the Rented Items and assumes all risk of loss from the time the Rented Items
are released by BBD.
2. From the time Client takes control of the Rented Items, until the time the Rented Items are returned to BBD, Client accepts
total responsibility, including, but not limited to all risks and losses while in transit, at all locations, while in storage, and while
on Client’s premises. This also includes any loss or damage, and/or any additional charges and/or fees incurred outside of
those listed in this Agreement as the result of actions of guests of Client at the event.
3. Client will take all necessary precautions during the Term, including the use of the Rented Items to protect all persons and
property from injury and damage. Only Client’s qualified employees or agents shall use or handle the Rented Items.
4. Should Client use any third-party to transport or set up the Rented Items, Client takes full responsibility and liability for the
Rented Items. This includes any loss or damage, and/or any additional charges and/or fees outside of those listed in this
Agreement.
5. Client shall be fully responsible for any damage or loss of equipment and/or items during the Term.
1. BBD shall notify Client of any damage to the Rented Items within [XX] business days of receiving the Rented Items back from
Client.
2. Client shall be invoiced and charged via the credit card on file with BBD for any damage or loss of the Rented Items.
WARRANTIES
1. Client warrants that he/she shall not sublease or lend any of the Rented Items to another party. If Client does sublease or
lend any Rented Items to another party, both parties will be obligated to BBD for full rental cost until the Rented Items are
returned to BBD.
2. In the event that there is loss or damage to the Rented Items when Client has sublet or lent such Rented Items to another
party, Client shall be fully responsible, regardless of any agreement that Client might have with another party.
CANCELATION & RESCHEDULING
1. Client must give any cancelation notice to BBD at least [NUMBER] days prior to the Start Date in order to receive any refund
at all.
2. If Client provides BBD with at least [NUMBER] days’ notice of the cancelation prior to the Start Date, BBD will refund Client
the payment made by Client for the Rented Items minus 10% of the payment made. The 10% fee shall be deemed a
cancelation fee. Client understands and agrees that the cancelation fee fairly compensates BBD for any missed
opportunities to book other clients on Client’s Event Date.
3. If Client fails to provide BBD with at least [NUMBER] days’ notice of the cancelation prior to the Start Date, there will be no
refund at all.
4. If Client chooses to reschedule the Event, Client must give any rescheduling notice to BBD at least [NUMBER] days prior to
the Start Date in order for BBD to consider the reschedule date. BBD will only proceed with services if there is no other
conflict on BBD’s calendar for the Rented Items. In the event that BBD cannot meet Client’s needs on the reschedule date,
the date change will be treated as a cancelation and Client will be charged the 10% cancelation fee described in this
Agreement.
Special terms applicable to Covid-19 and pandemic affected events ONLY. If the Event is rescheduled due to Covid-19 related
circumstances or circumstances related to a pandemic, of which BBD has the right to request proof of to validate these special
terms being applicable, the following terms apply:
If the Event is rescheduled to any date within the same calendar year as the original Event Date, the same rates as outlined
in this Agreement will apply to Rented Items. However, Clients understand the reschedule date will depend on BBD’s
availability. BBD is not responsible for covering the rescheduled date and will only be able to commit if there is no other
conflict on BBD’s calendar for the Rented Items. If BBD is not available on the new date, the rescheduling will be considered
a cancelation and all cancelation terms outlined in this Agreement shall apply.
For any Event that is rescheduled to any date that is not within the same calendar year as the original Event Date, BBD’s
rates for the Rented Items at the time of the rescheduled event date will apply. Client understands that such rates will be
higher than the rates listed in this Agreement as BBD’s rates typically increase on an annual basis. BBD shall inform Client of
the current rates at the time of the reschedule request.
LATE RETURNS
1. If Client fails to return the Rented Items by the End Date listed in this Agreement, Client shall be charged a late fee of [$$$]
per day for every day that the Rented Items are not returned.
2. These fees shall not be put towards the cost to repair or replace any damaged or lost Rented Items.
3. Client shall be invoiced and charged the late fees via the credit card on file with BBD.
4. Client is responsible for the full cost of the Rented Items and any associated additional fees charged by any vendor for any
Rented Items that are not returned by the End Date listed in this Agreement.
EXTENDING THE RENTAL TERM
1. In the event that Client would like to extend the Term of the rental, extension is only available if the Rented Items are not
reserved for another client and BBD must agree to the extension in writing, via email shall suffice.
2. BBD has the right to refuse an extension for any reason.
INDEMNIFICATION
Client agrees to defend, indemnify, and hold harmless BBD against any claims, liability, loss, costs, damages, expenses, or
demands arising directly or indirectly out of or in connection with the Rented Items and out of operations conducted by Client,
its agents, contractors, representatives, guests, invitees, or customers, including, but not limited to, active and/or passive
negligence, except claims or litigation arising through the sole negligence or sole willful misconduct of BBD.
LIMITS ON LIABILITY
Should BBD be found liable for any damages, the maximum damages payable to Client in any event will not exceed the amount
of fees actually paid to BBD by Client in connection to this Agreement and the Rented Item(s).
BBD is not responsible for any Rented Items once the Rented Items are picked up by, delivered, and/or shipped to Client. Once
the Rented Items leave BBD’s possession, BBD shall not be liable for any damages to the product.
FORCE MAJEURE
A. Neither BBD nor Client shall be liable for failure to perform all or part of this Agreement, if the failure to perform is due to an
event outside of the control of either party, including but not limited to fire, flood, earthquake, storm, hurricane, natural disaster,
war, civil war, invasion, act of foreign enemies, terrorist activity, interruption or failure of electricity service, interruption or failure
of transport networks or other public utilities, interruption or failure of Internet or other communication service (“Force Majeure
Events“).
B. Any Party affected by a Force Majeure Event shall notify the other Party of the event and of its inability to perform any
obligation under this Agreement.
ENTIRE AGREEMENT
A. This Agreement constitutes the entire agreement between Client and BBD and supersedes all prior written and oral
agreements between the Parties.
B. If any portion of this Agreement is deemed to be void or unenforceable, the remaining provisions remain in full force.
SEVERABILITY
If any portion of this Agreement is deemed to be illegal or unenforceable, the remaining provisions of this Agreement remain in
full force.
AMENDMENTS AND ADDENDUMS
1. This Agreement and portions thereof may be amended, altered, supplemented, and modified only inwriting and as an
addendum to this Agreement.
2. Both Parties must agree in writing to any amendments, alterations, supplementations, or modifications by duly executing any
addendum to this Agreement.
GOVERNING LAW
The laws of the State of Louisiana govern all matters arising out of or relating to this Agreement.
ACCEPTANCE & SIGNATURES
Client’s signature of this Agreement constitutes the acceptance of the terms as outlined in this Agreement.